May 11th 7pm in the Village Hall
Please find attached the papers for the meeting on the 11th.
It would be great to see as many people as possible there .
If you would like to consider becoming Chairman on the meeting going forward please come and let me know or indeed give me a call.
Ian Balmer. Chairman Parish Meeting April 2023.
(07939543794)
Glaston Parish Meeting
Meeting on 11th May 2023 at 7.00pm in the Village Hall
AGENDA
- Welcome.
- Apologies.
- Minutes of the last meeting (attached).
- Election of Chairman.
- Progress over last 12 months (attached).
- A discussion paper regarding the Playpark (attached).
- An update on the Village Hall-Jo Douglas.
- An update from the PCC.- Anna Bussey.
- Any other business.
24 April 2023.
Parish Meeting -Update on Activity over last 12 months.
- Projects funded by the Community Infrastructure Levy.
- Relocation of the Defib.
Planning approval was obtained, the defib moved and training sessions held. Funding for five years provided to Community Heartbeat Trust.
- The Cartwash.
After several discussions with RCC and research work undertaken by Russ Horne and Anthony George it became clear this was not a project that could benefit from this funding source.
2.0 Traffic calming measures.
As was reported at the last meeting there appears to be little that we can do to improve the current situation. Upgraded traffic cameras will, when fitted, provide data on traffic speed patterns which may well help.
At the last meeting suggestions were made to talk to RCC about a graduated speed limit i.e. maybe 40 before the 30 limit and also raise the possibility of ‘false gates’ at either side of the road. An update will be given at the meeting.
3.0 RCC Plans-Village implications.
The process for creating a county Plan continues. At this point little specific information relevant to the village has been discussed other than the confirmation of the list of three potential development sites in the village that will be considered by RCC in developing their plan. Any proposals for development would still need to go through the ordinary planning process.
4.0 Future of the Village Hall and Church.
Following the discussions at the last meeting and the proposal to ‘find out what the village wanted’ a questionnaire was produced and circulated. Following a 39% response rate the information was published and passed to the PCC to help inform their ongoing discussions.
5.0 Digital Rutland. The Community Fund has supported a one year contract for the service provider.
6.0 Playpark.
As was reported at the last meeting the Playpark is the subject of long lease between Robert Boyle and the Parish Meeting (RCC). It was agreed that a paper should be prepared for discussion setting out the issues which face the playpark. That paper is attached.
7.0 Community Fund.
The Community Fund was established in 2004 to;
‘co-ordinate the raising, control and disposition of funds for local projects, not covered by the responsibility of Rutland County Council, as approved by the Glaston Parish Meeting’
The fund has three current managers (Steph Talbot, Suzie Colliss and Colin Miller).
It was agreed that this body should have a formal legal status and that it would best fit a Charitable Trust, registered with the Charity Commission.
The work has been completed to apply for this status with the following objective;
…..To further or benefit the residents of Glaston and the neighbourhood, without distinction of sex, sexual orientation, race or of political ,religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
Colin Miller has decided not to continue in his role so there is currently a need to replace him in the Treasurer role.
Once we have found a volunteer the application can proceed to the Charity Commission.
8.0 Liaison with RCC.
I have attended the various parish Forum meetings established by RCC through -out the year and one parish forum meeting held by our local MP. Notes attached.
.
The Playpark – A Discussion Document
1.0 Introduction.
The aim of this paper is to provide information and questions regarding the future of the Playpark.
2.0 The background.
The Playpark is the subject of a lease between Robert Boyle and the Parish Meeting (RCC ). The use of the area is limited to that of a children’s Playpark.
The Playpark is effectively managed by the Community Fund.
As all will know the playpark has not been available to children for some time due to the removal of dangerous equipment and since then little equipment remains.
3.0 The Issues.
a) New Equipment.
Suzie Colliss, on behalf of the Community Fund, has explored the cost of re-equipping the playpark with appropriate kit (from Wicksteed) and the quote in June 2022 totalled £37,916 + vat (£45,500 ).
A new lawnmower will be required and it was proposed that this should be funded from CIL funds (cost to be determined).
- Annual Maintenance Costs.
This can be split into two categories firstly financial cost and secondly volunteers time.
The main annual financial cost is the insurance of the playpark. The current annual cost, paid by the Community fun, is £235. In addition a fee may have to be paid for an annual inspection of the equipment.
The Council have very recently decided that they will not continue to collect the green bins associated with the Playpark and unless this decision can be overturned a commercial contractor will need to be found to collect the green waste from the site. I will provide an update at the meeting.
The ‘volunteer cost ‘ is people’s time to cut the grass and keep the area tidy.
This is currently undertaken by a small group and if this is to continue, more volunteers will be required to join the team if it is to be sustainable.
- Rules of use.
It will be necessary to prepare and show some rules of use of the area to comply with the public liability insurance.
4.0 Potential Funding.
It may be possible to gain grant monies for the re-provision of the play equipment. Other local playparks have employed commercial fund raisers to achieve this at no cost to the village.
Ongoing annual costs would need to be met by the Community Fund .
5.0 The Fundamental question.
The key question to be answered is whether the fundraising effort required will be available in the village and if so, is the Playpark an important asset to the village going forward?
This clearly depends on the potential use the playpark may get in the future.
The current age profile of the village means that there are a small number of children who will potentially use the facility.
In addition, visitors to village residents may also potentially use the equipment.
Perhaps the most significant consideration is the likely demand in the future .
The age profile of the village may change to increase the number of young families. New housing may also increase the numbers.
6.0 For Discussion
Does the Meeting feel that the Playpark has a future and if so should a small group be formed to help the Community Fund deliver a solution?